Patient

The demographic data for each patient has been denormalized. HIEBus can manage multiple names, identifiers, and contact infos (phone, email) for each patient. The legal name, ssn and mrn identifiers, home and business phone numbers, and home address are communicated in the “PatientAddress”, “PatientContactInfo”, “PatientIdentifier”, or “PatientName” records. A system sending data to HEIBus may choose to send only a “Patient” record with that information or populate both the “Patient” record and the specific data records as appropriate.

Robust demographics are critical to patient matching algorithms. System submitting data to HIEBus should populate the demographic fields with all data they have available. In particular, name, address, phone, race, gender, and SSN should be considered required (if known).

	Field	Type	Length	Description
1	Record Type ID	String		Indicates the record type. For this record it will always be “Patient”.
2	Default Institution	Institution	50\|500	Pre coordinated institution information. Code\|Name
3	ID	ID		Surrogate key to a patient
4	Record ID	GUID	40	<Internal Only>
5	DOB	Date
6	Deceased Date	Date
7	Deceased	Bool	5	Will be either “true” or “false”
8	Gender	Term
9	Race	Term
10	Marital Status	Term
11	Religion	Term
12	Preferred Language	Term
13	Identifier	String	128	Part of Natural Key Identifier. Typically, the source’s or practice’s key Identifier for a patient
14	Patient Record Authority ID	REF		Surrogate Key to a Record Authority. This field must match the “ID” field (Field 2) in the Record Authority file.
15	SSN	String	50	Format preferred (###-##-####)
16	Ethnicity	Term		code\|name\|namespace\|family\|ns desc
17	Access Policy Name	String	500	CAN BE LEFT BLANK, BUT WILL BE SET TO A DEFAULT ACCESS POLICY. Access Policy name – pre coordinated value to determine access rites
18	Is opted out	Bool		true,false
19	Opt decision date	Date
20	Is shareable	bool		true,false
21	Shareable decision date	Date
22	Is sensitive	bool		true,false
23	Sensitive decision date	Date
24	Mrn Identifier	String	64	MRN
25	Record Group ID	GUID	40	<Internal> Surrogate Key to a Record Group
26	Person ID	GUID	40	<Internal> PersonID can be used as a person identifier like an MPI. RecordGroupIDs are ephemeral
27	Inserted Audit Data	Audit		Audit data for when the record was inserted/created
28	Last Modified Audit Data	Audit		Audit data for when the record was last modified